Multi-skilled Data and Clearance Administrator

Job Description

  • Job Title Multi-skilled Data and Clearance Administrator


Overview of Tasks:Monitor the primary workflow mailboxDirect and Process emails into the appropriate internal departmentsCommunication with clients by phone or email (to confirm when jobs are scheduled or complete)Processing Data Jobs –Receiving data files via emails, SFTPsReceiving job instructions from clientsProvide efficient delivery logistics through following strict protocols and procedures.Fill out import-export documentation, compile carrier and route assignments, compute/check international fees and charges for each shipment, ensure correct taxes and duties are applied and keep track of shipment payments.Ensure full compliance with all HMRC / Border Force rules and regulations and provide an outstanding level of service to all stakeholders.Use Sequoia Customs clearance software along with other customs entry systems and the bespoke UKP Savvy system.Checking, cleaning, de-duplicating, merging, sorting and preparing data address lists and manifestsConverting various data formatsDesigning and printing a high volume of address sheets or lettersProcessing jobs and Creating Workflows and possibly coding using Cygnus and ExcelUnderstanding and following set proceduresContinuous Process improvementManually handling (lifting and/or stacking) bags and boxes and machine loading.Operating various pieces of warehouse material handling equipment.Completing all paperwork neatly and correctly.Maintain a positive work attitude by acting and communicating in a manner that promotes co-operationwith your colleagues.Maintaining clean work areas. Planning, Scheduling & Workflow Understand & Maintain Department Planning & Control processesMonitor the UKP ETSF and Data Bureau MailboxesETSF, Data Bureau and other business area Control SheetsSavvy (In-house job management software)Process Jobs through Cygnus software Printing Understand the use and operation of printers to print clearance documents, carrier sheets, labels, letters and any other fulfilment documentsSoftwareTraining will be provided with expectation to become more proficient in the use of the following software:ExcelASM SequoiaSavvy (Bespoke in-house software)Cygnus (Being trained in Cygnus would be a distinct advantage)Any additional software that is required as part of Clearance or Data Bureau processesCommunication: External:Learn and develop client communication skillsRepresent the business in a professional manner at all timesInternal:Understand how the Customs Clearance and Data Bureau interacts with other departments and develop and maintain efficient and effective working relationshipsKnown Consignor/SPXUnderstand, learn and follow all Known Consignor/SPX processesSuccessful completion of training and passing DFT level A-D trainingPerson Skills and Abilities: Attention to detailFollow procedures & processes – process drivenFlexibility and Adaptability in an ever-chang

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