Proposals Co-ordinator, Birmingham or Manchester

Job Description

  • Job Title Business


Job Description

We are WSP - Join us and make your career future ready!

In today's world it's important to work for a company that has clear purpose, giving back to communities and supporting what is truly important in the world.

When considering a career move its vital to work for a business that is aligned to your values and goals, a place where you can belong. See what WSP stands for in 2022 and beyond...

To find out more about our business by clicking on the following link and discover what awaits you at WSP:

The Proposals Co-ordinators role and responsibility is to manage work winning opportunities throughout our proposals process.

The role encompasses support to work winning activities across the capture and convert phase of the WSP work winning lifecycle. The Proposals Co-ordinator is accountable to the Head of Strategic Bids. Core functional duties include coordinating the interfaces between business leaders, technical staff and others in the proposals team to produce high quality proposals.

Your new role, what's involved?
  • Help implement the UK work winning process, coordinating interfaces with other UK/global business streams and the UK Proposals team.
  • Produce or support production of proposal specific and other collateral appropriate to capture or convert phase to ensure the WSP message and brand is promoted
  • Coordinate the decision making process for each proposal.
  • Organise proposal kick off, winning and review meetings including all agenda, materials and outputs
  • Contribute to proposal winning strategies including swots, proposal win themes, gap to proof analyses and storyboard development.
  • Prepare proposal timelines and produce / communicate / monitor proposal action plan to drive opportunity through a structured, robust work winning process
  • Formulate overall structure of the proposal submission before writing starts
  • Ensure that all team members are clear on what is required of them
  • Programme review milestones early in the process
  • Review and adopt proposal winning strategy
  • Maintain links with client (if required) building rapport, ensuring clarification questions are submitted and responses received, keep a log.
  • Maintain close liaison with all members of the project proposals team
  • Maintain document control
  • Ensure submission is returned to client within the given deadline
  • Write text for proposals and pre-qualification questionnaires
  • Search, retrieve and input all re-usable proposal components and facilitate required inputs from internal and external contributors
  • Use of innovation to deliver key messages to the client
  • Support project team in preparation for client interviews
  • Improve the quality and standards of proposal writing through training and development of self and others
  • Collate proposal feedback from all members of the project proposal team for continuous improvement and emerging best practice
  • Promote best practice for layout and content of all proposal submissions

We'd love to hear from you if you have:
  • Qualified to degree level in an appropriate subject
  • In depth knowledge of Microsoft Office and knowledge of Adobe products is desirable
  • An APMP qualification is desirable
  • Demonstrable relevant experience in a similar roleUnderstanding of the UK procurement environment
  • The ability to maintain an awareness of the Group and UK Strategy, the regional activities of business developers, key client managers to support the preparation of proposals and work winning strategies in the capture phase.
  • The ability to help drive and support the culture of openness and knowledge sharing required within the team
  • Support and promote a culture of continuous improvement.
  • Exhibit and demonstrate behaviours and attitudes in accordance with WSP core values to create a team culture and promote excellent communications.
  • Knowledge and understanding of standard private and public sector proposal processes
  • Adopt a pro-active approach, use initiative and take responsibility for own actions
  • Assimilate large volumes of information and understand, plan and manage associated workflows
  • Develop relationships and rapport with internal colleagues
  • Strong and effective verbal and written communication, team player and collaborative
  • Ability to develop and maintain strong effective relationships
  • People skills to encourage, motivate and enthuse others
  • Robust project management skills with a meticulous approach to detail and quality.
  • Excellent time management skills and ability to prioritise.
  • A passion for quality and continuous improvement with a focus on delivery
  • Confidence to delegate to all levels, where required
  • Good command of English language for editing text and response writing.
  • Flexibility to meet demanding proposal deadlines working extra hours when necessary.
  • Accurate and proficient in Microsoft office suite, Adobe suite, InDesign and graphics skills

What's in it for you?
  • Work-life balance?

WSP recognises that work is only one part of your life and making time for other things is important - be that your families, friends, or yourself. Our hybrid working policy allows the flexibility to work from the comfort of your own home as well as collaborating in our contemporary offices across the UK.
  • Inclusivity & Diversity?

We want our people to achieve rewarding careers. At work we celebrate integrity and treat people with respect. We support each other and embrace diversity to create a place where people come together and do great things.

Our VIBE (LGBT + employee), Women in Leadership, CREED (Championing Racial Equality and Ethnic Diversity), WSP Connect (visible and non-visible disabilities) and our Gender Balance Group help us promote the right environment for you to reach your full potential. Belonging@WSP.
  • Health & Wellbeing?

We are committed to supporting our people, giving you the tools to make improvements to your health and wellbeing through our Thrive programme.

Med24 gives you and your family unrestricted telephone access to an NHS doctor. You can call day or night or have a face-to-face video consultation.
  • Flex your time?

For improved work life balance, WSP offers the "WSP Hour" which enables you to take one hour per day to do as you wish and make up the time earlier or later that day. We can also offer part time working, where required. New for 2022, is the ability to flex your bank holiday entitlement to suit you.
  • Your development?

We appreciate that development and training is important to you and that's why we have a supportive environment that invests in your development, whether that's chartership, training or mentoring.

Apply now and be the future of WSP!


Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity. We will interview all disabled applicants who meet the essential criteria, please let us know if you require any workplace adjustments in support of your application.

Please note WSP reserves the right to close the vacancy before the advertised closing date.


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