Job Title Marketing / advertising / PR
Title: Senior Project & Event Manager - Agency Are you an experienced Senior Event Project Manager? Planning is everything As Senior Event Manager/Senior Project Manager you will lead teams to manage and deliver a range of small to medium-sized projects successfully and contribute to larger projects, sometimes by helping to deliver larger aspects of any sized project successfully, working alongside either a Lead Project & Event Manager or a senior freelance role. To manage the client on a project by project basis. Be able to build strong relationships with clients for those projects, while taking full financial and time management responsibility for them. With 4 plus yrs experience this senior level position is responsible for the day to day contact with the client for large-scale or high-level projects. Preparation of event estimate and budget control. Management of overall concept and design development. Preparation of overall schedule and critical path development. On-site management when required. Preparation of all third-party bid information and vendor research, Qualifying all RFQ, process and documentation. Leads a large project team as the point person with line management experience Main duties of the Senior Project & Event Manager Play a leadership role in the planning, design and delivery of client event work, with a focus on ensuring success measures are in place and monitored, whilst ensuring cost efficiency and financial accuracy Work closely with clients to communicate progress against agreed project milestones, with regular updates on spend vs budget. Negotiating budget uplifts where appropriate and necessary Be responsible for large project teams, developing the skills of direct reports (where applicable) Have excellent leadership skills and enlist the aid and support of others in a planned and timely manner to ensure project success Ensure all project management tools remain updated and regularly communicated to the project team (both in terms of event quality and financial compliance with company targets). Tools include: Procim budget, SoW, Project Timeline and Resource Planners ISO Responsibility To develop company commitments with respect to the company sustainability objectives and targets within the scope of our ISO20121 certification and as set out in company Sustainability Proposition. To develop the company commitments with respect to the company Information Security Management objectives and targets within the scope of our ISO27001 certification and as set out in the company Information Security Management Proposition. To develop the company commitments with respect to the company occupational health and safety objectives and targets within the scope of our ISO45001 certification and as set out in the Occupational Health and Safety Proposition. Key Responsibilities & Accountabilities 1 Project accountability know the job process thoroughly and be able to oversee the process agree a client brief and outline budget, be able to make an assessment to the commercial viability present costed proposals for a project, and agree payment terms and conditions check that project reconciliation is completed and accurate review and evaluate internal delivery resources attend client reconciliation meetings and capture data for future improvements 2 Financial accountability manage the entire financial process on medium sized jobs using Procim including; creating complex client estimates, PCNs; payment and billing schedules, client invoicing and project reconciliations provide project time plans based on tasks associated with the project and experience of previous jobs in order to sell time effectively for all departments on large-scale projects; keep tabs on sold time vs actual recorded time with the project team ; be highly proficient at selling time to consistently meet margin targets (their own and their team) forecast revenue and ensure that individual projects meet financial targets 3 Company accountability ensure company documentation is supplied on time eg insurance values, payment schedules, expenses, claims etc hit time target consistently and help the team to do the same support the incorporation of sustainability initiatives where possible in event-related planning and delivery activities follow company policies, procedures and seek to drive continual improvement in sustainability performance where possible 4 Communication write a creative brief in collaboration with the Creative team have very good presentation skills and be able to present to clients confidently 5 Client Servicing build and develop client relationships be able to develop persuasive points of view to assist and manage clients’ projects present ideas on medium sized projects have a very good understanding of the client products 6 Product contribute to creative proposals and brainstorms and be proactive in leading small proposals and elements of larger proposals input to project case studies for large-scale projects adopt a proactive approach in developing concept proposals research new innovations and concepts that could be applicable to clients work with senior team members, Creative team and the Production team to maintain and improve quality standards 7 Team Management Absence management Timesheet supervision Regular 1-1 meetings Annual and quarterly reviews Line management and coaching The position would suit: Senior Event Manager, Senior Project Manager, Event Manager, Project Manager, Senior Projects Manager, Event Director, Event Lead, Events Lead, Events Project Manager, Event Project Manager, Project Manager Events, Operations Manager, Operations Project Manager, Event Project Manager, Project Manager, Project Manager, Event Manager, Event Project Manager, Event Coordinator, Senior Event Manager, Events Manager, Senior Events Manager, Event Manager.